Forms for Departments

DOC= Microsoft Word Document
PDF = Portable Document Format, which requires Adobe Acrobat Reader
RTF = Rich Text Format

A

Academic Professional Review

Academic Professional Review – Attachment 1 (to Provost Communication #22) (PDF)

Academic Professional Review – Attachment 2 (to Provost Communication #22) (PDF)

Academic Professional Review – Letter Template (DOC)

Academic Professional Review – Optional Employee Worksheet (PDF)

Academic Shared Benefits Donation Form – This is now an electronic form within NESSIE. Academic employees can contact AHRsharedbenefits@illinois.edu with questions about shared benefits.

Academic Shared Benefits – Request for Sick Leave Credit – Academic employees can contact AHRsharedbenefits@illinois.edu with questions about shared benefits.

B

Biweekly Leave Report for Exempt Civil Service Staff Form (PDF)

Biweekly Leave Report for Exempt Civil Service Staff Form Instructions

C

Change in FTE Acceptance Statement (PDF) | (RTF)

Change in Percent Time/FTE Acceptance form for Academic Employees (PDF)

Child of Employee Tuition Waiver Application Process

Civil Service Employees and Dependents Scholarship Program

Conflict of Interest Disclosure Form (PDF)

Contingent Offer Letter Templates in rich text format
Academic Hourly
Academic Professionals
Civil Service Offer Letter
Extra Help Non-Clerical Offer Letter
Faculty on Indefinite Tenure
Faculty on "Q" Appointments
Postdoc Research Associates
Tenure-Track Assistant Professors
Tenure-Track Assistant Professors with ABD
Specialized Faculty - CPA eligible
Specialized Faculty - non-CFA eligible
Undergrad Students
Visiting Academic Professionals

E

Eastern Illinois University Civil Service Undergraduate Application Fee Waiver (PDF)

Eastern Illinois University Civil Service Graduate Application Fee Waiver (PDF)

Educational Loan Default Statement (PDF)

Effort Reporting Form (PDF)

Employee Group Change Authorization Form(PDF) | (RTF)
Civil Service Only

Employee Resignation Form (PDF) | (RTF)

Employment Eligibility Verification (I-9) Form

Employment of Relatives Form (PDF)

Exit Checklist for Academic Employees (PDF)

Exit Checklist for Academic Hourly and Graduate Employees (PDF)

Extra Help Forms

Extra Help Non-Clerical New Hire – Forms For Employee to Complete (PDF)

Extra Help Non-Clerical New Hire – Forms For Employee to Keep (PDF)

Extra Help Timesheet Form (PDF)

F

Faculty and Academic Professional Leave of Absence Without Pay (PDF)

Family and Medical Leave Act Forms

FMLA and VESSA Information for Employees

FMLA and VESSA Information for Departments

FMLA Form (PDF)

FMLA Medical Certification

FTE/Percent Time Change Acceptance Form for Academic Employees (PDF)

Flex-Year Acceptance Form (PDF) | (RTF)
Civil Service Only

Flex-Year Appointments and Guidelines (PDF) | (RTF)
Civil Service Only

H

Health Care Provider Release Form (PDF)

HireTouch
The following forms can be found in the HireTouch system:
0% Faculty Appointments
Academic Hiring Request Form
Hiring Request Form
PAPE Request Form
Rehire Retiree Form
Transmittal - Cases Forwarded for Second-Level Review
Transmittal - Executive Officer Appointments
Transmittal - Facuty Appointments with Tenure
Transmittal - New Academic Professional Appointments with Salaries over $90,000

I

The I-9 form is now an electronically completed document in the Tracker system

Procedure for Obtaining Permanent Residence Procedure for Foreign Staff Members (PDF)

L

Leave of Absence Without Pay Request (PDF)

Letter to Faculty on an Initial Term Appointment (“Q” Appointment) (PDF)

Lump Sum Payment Request for Civil Service Employees

Lump Sum Payments Guidelines

 

N

Non-Allowable Activities Request Form (PDF)

Notice of Nonreappointment Sample Letter -  Long-Term Academic Professional Employee (PDF)

Notice of Nonreappointment  Sample Letter - Non-Long-Term Academic Professionals and all other Notice-Eligible Academics (DOC)

O

Offer Letters

Offer Letter - Academic Professional (DOC)

Offer Letter - Visiting Academic Professional (DOC)

Offer Letter - Assistant Professor-Tenure-Track Faculty (DOC)

Offer Letter - Assistant Professor-Tenure-Track Faculty, But ABD (DOC)

Offer Letter - Associate or Full Professor with Indefinite Tenure (DOC)

Offer Letter - Faculty on an Initial Term Appointment (“Q” appointment) (Communication #2) (DOC)

Offer Letter Salary Structure for Unit Executive Officers (DOC)

P

PAPE Request Form (a HireTouch form)

Parental Leave
Civil Service and Academic Employees

Parental Leave Eligibility Information (PDF)
Civil Service Only

Performance Evaluation Forms

Performance reviews for Faculty, Academic Professional, and Open Range Civil Service staff are a factor in determining employee compensation under university policies related to merit-based salary programs.

Performance Review for Academic Professionals

Performance Review for Faculty

Performance Review for Civil Service Employees Policy

Performance Evaluation for Non-Probationary Employee Forms (PDF) | (RTF)

Open Range Performance Evaluation Program Optional Employee Worksheet (PDF) | (RTF)

6 Month Probationary Employee Performance Evaluation Forms (PDF) | (RTF)

12 Month Probationary Employee Performance Evaluation Forms (PDF) | (RTF)

Sample Performance Appraisal Forms

SHR Cover Letter (PDF) | (RTF)

SHR Introduction Letter (PDF) | (RTF)

SHR Timetable (PDF) | (RTF)

SHR Review Form For Academic Professional & Exempt Civil Service Employees (PDF) | (RTF)

SHR Review Form For Non-Exempt Civil Service Employees (PDF) | (RTF)

R

Reasonable Accommodation Request Form

Recommendation for Promotion or Tenure (DOC)

Rehiring a U of I Retiree Information

Board of Trustees policy on rehiring retirees (PDF)

Instructions for Re-Employment of a UI Retiree (PDF)

Request Form for Re-Employment of a UI Retiree (Editable PDF)

Release of Information Form (DOC)

Request for Union Leave Form (Editable PDF)

Resignation – see Employee Resignation

Retiree Rehire Form

S

Sabbatical Leave Report Submission Cover Sheet (PDF)

Salaried Non-Exempt Time Reporting for Administrative Graduate Assistants

Sample Performance Evaluation Forms – see Performance Evaluation Forms

Scholarship Program – see Civil Service Employees and Dependents Scholarship Program

Senate Promotion and Tenure Information Questionnaire (PDF)

Service in Excess of 100% (PDF)

Service Toward Completion of the Probationary Period (PDF)

Shared Benefits Donation Form – This is now an electronic form within NESSIE. Academic employees can contact AHRsharedbenefits@illinois.edu with questions about shared benefits.

Shared Benefits Request Form for Civil Service Employees
(PDF) | (RTF)

Sick Leave Policy for Academic Staff Members – Waiver and Direction (PDF)

Special Agreement to Accept Academic Appointment and Reappointment for Definite Terms (“W” Agreement) (PDF)

Special Written Agreement to Accept Terms of a Multi-Year Contract (PDF)

Social Security Card Application (PDF)

Summer Exception Form - Academics (PDF)

Summer Exception Form - Grads (PDF)

T

Transmittal Forms

Transmittal  - Approval for Faculty Excellence, Stage 1 (PDF)

Transmittal  - Approval for Faculty Excellence, Stage 2 (PDF)

Transmittal - Approval for TOP, Stage 1 (PDF)

Transmittal - Approval for TOP, Stage 2 (PDF)

Transmittal  - Cases Forwarded for Second-Level Review (a HireTouch form — scroll down to the 'Provost Comm #3' templates to begin this workflow)

Transmittal - Dual Career Academic Couples Program (PDF)

Transmittal  - Emeritus/Emerita Status Request (PDF)

Transmittal - Executive Officer Appointments 
(a HireTouch form — scroll down to the 'Provost Comm #3' templates to begin this workflow)

Transmittal - Faculty Appointments with Tenure 
(a HireTouch form — scroll down to the 'Provost Comm #3' templates to begin this workflow)

Transmittal - Named Faculty Appointments (PDF)

Transmittal  - New Academic Professional Appointments with Salaries over $90,000 
(a HireTouch form — scroll down to the 'Provost Comm #3' templates to begin this workflow)

Transmittal  - Probationary (Untenured) Associate or Full Professors (“Q” Appointees) (PDF)

Transmittal  - Tenure Rollback Request (PDF)

Transmittal - 0% Faculty Appointments (a HireTouch form — scroll down to the 'Provost Comm #3' templates to begin this workflow)

Tuition Waiver, Child of Employee

V

VESSA – see Family and Medical Leave Act

Veterans Preference Points Application (PDF)
Civil Service Only