Steps to Hire

Specialized Faculty

Step 1.    Define job, draft job description.  Note that Specialized Faculty jobs require at least a bachelor’s degree and some titles may have additional requirement for terminal degree.

Step 2.    If required by the college (Academic Hiring Request Form Requirements PDF), submit Academic Hiring Request Form and Faculty/Other Academic/Faculty Administrator Search via HireTouch.  Forms and instructions can be found in HireTouch.  An approved Hiring Request form is needed before initiating any hiring activity.  The search process must receive pre-approval through the Office for Access & Equity(OAE).  Information may be found at

There is a Guidelines document as well as a Job Aid for using the new form in HireTouch. Once your vacancy has posted to everyone subscribed to the Illinois job listserv will receive an email announcing your vacancy.

Step 3.    Once the search process has concluded, give offer letter to the selected candidate.

Special note for offer letters for Specialized Faculty: Please include notification that Specialized Faculty are covered by a bargaining agreement when offering employment.  As a result, the following verbiage MUST be included in all offer letters made to prospective Specialized Faculty:

Non-tenure track faculty positions with the job title of <Insert Title> are represented by the Non-Tenure Faculty Coalition IFT-AFT, AAUP (NTFC).  Please be advised that this position is subject to a collective bargaining agreement between the Board of Trustees of the University of Illinois and the Non-Tenure Faculty Coalition union.  For more information regarding the contract, please go to:

Step 4.    Once the offer has been accepted, submit a Background Check request via HireTouch.

Step 5.    Upon receipt of the background check clearance email, initiate the I-9 via Tracker (I-9 Tracker Job Aids).  Note the I-9 must be signed by the employee on or before the first day of work and by the hiring unit no later than the third day of work.

Step 6.    Submit the Human Resources Front End (HRFE) transaction to Add-a Job, Reappointment, or New Hire with the required documentation (HR Front End Transaction Tips).  Additionally, for new hires, be sure to attach the background check clearance email.