First Week

Congratulations new hire! During your first week, make sure you obtain your Illinois E-mail address, Net ID, university I-card, request parking, and complete your new hire documentation with Human Resources. Mark your calendar for orientation sessions and complete your onboarding checklist. You should meet with your manager to build knowledge of internal processes and performance expectations. This is also a great time to engage with your new team members.

Obtain an I-Card
The i-card is an employee’s official university identification card. The faculty/staff i-card gives an employee access to the library and free rides on the Champaign-Urbana Mass Transit District (CU-MTD). An employee’s appointment must be entered into Banner before a faculty/staff i-card will be issued. Confirm with Human Resources that your position is active in Banner, then visit an ID Center at the Urbana ID Center, Illini Union Bookstore, First Floor, 809 S Wright Street, Champaign. Bring a photo ID.

Find Campus Parking
To ensure the maximum use of our limited parking facilities, it is necessary to regulate the parking of all faculty/staff, student, and visitor-operated motor vehicles and motorcycles. To obtain parking, contact the Parking Department by phone at (217) 333-3530 or email at

My UI Info
My UI Info enables University employees to securely view and update their personal and employment information.

Register for New Hire Orientations
Register for upcoming orientation programs. As a reminder, new state benefit eligible employees have 30 calendar days, from the benefit eligibility date, to finalize plan choices for health, dental, vision, and life insurance and six months to choose a SURS retirement plan.  Sign up for a new Illinois orientation to familiarize yourself with campus resources and programs or a new hire IT orientation to learn about Skype and technology best practices.

Time Reporting
Work with your unit to find out how to report time worked on university business.

University E-mail
How to connect to the Technology Services Exchange email and calendar service using Outlook for Windows.

UI New Hire System
As a new hire or returning employee at the University of Illinois, you are required to complete new hire forms online through the UI New Hire system. You will be provided a new hire login either in person or through a system-generated email. If you haven't received this, please check with your hiring manager or HR contact. If your password no longer works, please ask your HR contact to reset this for you. Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.

2FA Two Factor Authentification
Currently, all Urbana campus faculty, staff, and graduate students are required to use 2FA if you access direct deposit, and services that are protected by Shibboleth and ADFS, including Office 365 and Outlook Online, Compass 2G, U of I Box, LinkedIn Learning, and Learn@Illinois (Moodle).