Governing Policies
Governing Policies—Federal
Family Medical Leave Act (FMLA)
The Family and Medical Leave Act (FMLA) of 1993 (29 U.S.C. 2601 et seq.), and as amended in 2009, 2013, and 2015, is designed to help employees balance the demands of the workplace with the needs of families and to promote stability and economic security of families.
Fair Labor Standards Act (FLSA)
The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, record keeping, and child labor standards affecting full-time and part-time workers in the private sector and in Federal, State, and local governments.
https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=5698
Patient Protection and Affordable Care Act (PPACA)
The State of Illinois Nursing Mothers in the Workplace Act (820 ILCS 260/1), as amended by Public Act 100-1003, and the Federal Patient Protection and Affordable Care Act of 2010 (PPACA), provide working mothers with reasonable break time during normal business hours to express breast milk for one year after the child’s birth. Break time provided for the expression of milk may not reduce an employee’s compensation regardless of the length of the break being taken.
These rest periods must be provided in a suitable, private location, other than a bathroom, which is located in close proximity to the employee's work area. The breaks may run concurrently with regularly scheduled break times.
Americans with Disabilites Act (ADA)
Qualified individuals with disabilities may seek reasonable accommodations in consultation with supervisors or department heads and managers. Additional information on ADA can be found on The Office for Access and Equity website.
https://humanresources.illinois.edu/employees/policies/americans-with-disabilities-act.html
Equal Employment Opportunity (EEO)
University Equal Opportunity provides Equal Employment Opportunity (EEO) and Affirmative Action services for UA units, which includes EEO oversight of the Academic search process and maintenance of UA affirmative action plans. This unit serves as hearing officer on behalf of the President of the University of Illinois for University-level grievances. University Equal Opportunity also provides EEO guidance for UHR projects and compliance implementation, and serves as the UHR representative in the EEO community.
Title IX
Sexual violence is an issue on campuses across the county, and the University of Illinois at Urbana-Champaign is no exception. As part of our campus prevention efforts, the University will offer annual training through Everfi on how to prevent, respond to, and report sexual violence and other forms of sexual misconduct. This training satisfies our obligations under federal and state law, but it more importantly is a critical step in transforming our university culture by clearly communicating our values of respectful, non-violent consensual relationships. This training also reflects our commitment to the safety and academic or professional success of our students and employees.
Immigration (I-9 and E-Verify)
The I-9 is extremely important in the hiring process, and not following the guidelines for completion can delay an employee’s start date. Beginning 7/1/2011, employees are required to use a system called “Tracker” for completing all I-9s, rather than a paper I-9 form.
The I-9 must have section 1 completed and be “electronically” signed by the employee before or on the first day of employment. Section 2 must be completed by the employer within 3 days of employment. In order for section 2 to be completed, the employee must present original documentation. The list of documents that can be presented are listed on page 5 of the I-9 (please do not complete or print the I-9 form itself now that the university is using Tracker). Your new unit will give you instructions on how to access Tracker in order to complete section 1.
https://humanresources.illinois.edu/employees/new-hires/I-9.html
Governing Policies—State
Civil Service Statute and Rules
The State Universities Civil Service System (University System) is provided authority through legislative Statute and is empowered through the University Civil Service Merit Board to develop, maintain, and administer a comprehensive and efficient program of human resource administration for the higher education community, specifically related to the employment and employment relationship with their auxiliary and support staff positions.
State Officials and Employee Ethics Act
The State Officials and Employees Ethics Act requires the Illinois public university governing boards in coordination with the Illinois Board of Higher Education to demonstrate they have adopted and implemented for all employees under their respective jurisdiction and control specific personnel policies relating to the documentation of official State business. Further, this Act requires State employees to periodically submit records documenting the total amount of time spent each day on official State business to the nearest quarter hour (5 ILCS 430/5-5).
For more information click here.
Abused and Neglected Child Reporting Act (ANCRA)
The University of Illinois recognizes a fundamental obligation to protect minor children in its care; the youngest and potentially most vulnerable members of its community. Accordingly, the University has adopted certain safeguards intended to better protect minor children when they are on University premises participating in University programs and activities designed to include minors, or when they are in the care of University staff. The University and its employees shall comply with applicable federal and state laws to provide a safe environment in which children can learn, discover, and achieve their full potential. This includes compliance with the “Abused and Neglected Child Reporting Act”.
All University of Illinois personnel, volunteers, and contractors are expected to be familiar with and comply with the provisions of this Policy and any related University or campus policies and/or procedures, as applicable. In addition, non-university organizations and entities that operate non-university programs and activities on campus (i.e. Registered Student Organizations, lessees, etc.) shall be familiar with this Policy and shall take appropriate precautions to protect minors participating in or attending their programs and activities.
For more information click here.
Executive Orders
State of Illinois Executive Order 10 - issued September 18, 2001, regarding the partial mobilization of National Guard and Reserve personnel in response to the terrorist attack on the World Trade Center and Pentagon.
State of Illinois Executive Order 2003-6 - issued February 7, 2003, regarding compensation of full-time State employees who are mobilized to active military duty.
https://www.hr.uillinois.edu/policy/state_federal_mandates/executive_orders
Governing Policies—System (Board of Trustees)
University Statutes
The regulations of the Board of Trustees for the guidance of the staff of the University were called Bylaws until 1901, when the term Statutes was applied. In 1908, the board adopted a revision of the Statutes which was much more comprehensive than anything that preceded it; from 1908 to 1931, separate articles were amended and new articles were added, but no general consideration was given to the regulations as a whole. During the period of 1931 to 1934, the board adopted certain statutes relating particularly to the educational and administrative organization of the University. In 1935, the Board of Trustees appointed a committee of its members to consider the Statutes, including various administrative regulations, which had been adopted from time to time, as a whole, and to present a revised code. This compilation was approved by the Board of Trustees on March 10, 1936, as the University of Illinois Statutes, and all previous editions were declared to be superseded.
On January 16, 1957, the Board of Trustees adopted a revised version of the Statutes, upon recommendation of the University Senate and the President of the University. Preliminary to this formal action, a special committee of the Board of Trustees worked with a committee of the University Senate in preparing the final draft.
Preliminary drafts of the present Statutes were prepared cooperatively by committees of the three senates and administrative officers. The final draft, adopted on May 17, 1972, by the Board of Trustees upon recommendation of the senates, the University Senates Conference, and the President of the University superseded all previous versions and editions of all corresponding Statutes. This edition contains all amendments approved since May 17, 1972.
General Rules
General rules concerning the organization and procedures of the university, including business organization and policies, intellectual property, employment policies, and university property.
Civil Service Policy and Rules
Uniform guidelines for the management of the Civil Service staff in support of University objectives.
https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=5667
Conflict of Interest and Commitment
The University of Illinois Policy on Conflicts of Commitment and Interest mandates disclosure and pre-approval of income-producing outside activities for all paid academic staff members, whether part time or full time employees.
https://research.illinois.edu/regulatory-compliance-safety/conflict-commitment-or-interest
Sabbatical Leave Policy
The University of Illinois Statutes, at Article IX, Section 7, provide that a member of the faculty who has the tenure system title/rank of professor, associate professor, or assistant professor ". . . may be granted a sabbatical leave of absence with pay for the purpose of study, research, or other pursuit, the object of which is to increase the faculty member's usefulness to the University." (Section 7.a.)1 "Leaves of absence . . . are given to members of the faculty primarily for the purpose of enabling them to acquire additional knowledge and competency in their respective fields." (Section 7.e.)
https://www.vpaa.uillinois.edu/cms/One.aspx?portalId=420456&pageId=441035
Governing Policies—University
Provost's Communications
An index of the Provost’s Communications. Communications are designed to assist supervisors in recruiting, evaluating, and retaining academic personnel of the highest quality. Communications include planning and budgeting, promotion and tenure, retirement, resignation, and termination information, as well as leave and annual review policies.
https://provost.illinois.edu/policies/provosts-communications
Campus Administrative Manual (CAM)
The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies and procedures as well as links to additional information on unit websites. As these documents are reviewed and updated, policies may be removed from the CAM and archived, including their corresponding policy number. This removal may be reflected by a gap in numbering in this manual.
Office for Access and Equity
The mission of the Office for Access and Equity is to serve as a resource to campus units by facilitating compliance awareness and promoting an inclusive community through diversity, education and outreach initiatives.
Collective Bargaining Agreements
A collective bargaining agreement (CBA) is a written legal contract between an employer and a union representing the employees. The CBA is the result of an extensive negotiation process between the parties regarding topics such as wages, hours, and terms and conditions of employment.