FAQ

NESSIE FAQ

Benefits

What is my vacation and/or sick leave balance?
Balances as of the previous August 15 can be found on your October and November earnings statements (even past years). If you need updated balance information, you will need to work with the employing department for which you work. Use the instructions below to access your earnings statement.

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Compensation” tab or link.
3. Click on the “Earnings Statement” link.
4. Click on the continue button at the bottom of the Compensation-Earnings Statement screen.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the Your PIN link and follow the instructions); click “Continue.”
7. You should then see your Current Earnings Statement.
8. If you wish to see past earnings statements, click on the View Historical Earnings Statements link at top of the form and select which pay period you wish to see from the dropdown menu provided.

Changing Personal Information

How do I change my address?
Current employees can change their home, permanent, mailing, and office address information by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Personal Information” tab or link.
3. Click on the “Employee Information Form” link.
4. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
5. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
6. Click on the “Address” link.
7. Click on the “Edit” link next to the address information that needs to be changed.
8. Make the necessary changes
9. Click “Submit.”
10. When finished with NESSIE, click on the “Logout” button in the top right-hand corner of the screen.

How do I change my phone number?
Current employees can change their phone number by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Personal Information” tab or link.
3. Click on the “Employee Information Form” link.
4. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
5. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
6. Click on the “Address” link.
7. Click on the “Edit” link next to the address information holding the phone number that needs to be changed.
8. Make the necessary changes.
9. Click “Submit.”
10. When finished with NESSIE, click on the “Logout” button in the top right-hand corner of the screen.

How do I change my direct deposit information?
Current employee can change their direct deposit information by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Compensation” tab or link.
3. Click on the “Direct Deposit” link.
4. Read the information provided and click “Continue.”
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. Correct the necessary information. When finished making the changes, click “Continue.”

Please note: the change must be submitted no later than the day before the pay-period calc date to be effective for the current paycheck. Contact your unit or Payroll for the calc date information. For more information, contact the Payroll Office at (217) 265-6363 or payinq@uillinois.edu.

Employment Verifications

If I am a current employee, how do I request an employment verification for loan purposes, rental, etc.?
Current employees must use the university’s online Employment Verification program via NESSIE by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Personal Information” tab or link.
3. Click on the “Employment Verification System” link.
4. Click “Continue.”
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. Click “Continue.”
8. Select “Establish a Vendor Access Number.”
9. Click “Continue.”
10. Review the two employment verification options by clicking on the links provided.
11. Review VAN Requirements and Instructions for Vendor by clicking on the links provided.
12. Enter any 4 digit number to be used as a one-time access Vendor Access Number; re-enter the VAN number you created for confirmation.
13. Select either “Employment Verification Only” or “Employment and Earnings Verification” from the dropdown menu.
14. Click “Continue.”
15. Note the web address for TIGER on the “VAN Created” page.
16. Receive email confirmation.

Provide the vendor with the TIGER web address https://hrnet.uihr.uillinois.edu/tiger and VAN so they can access your information immediately. Please inform the vendor they have only one opportunity to access your information with the VAN provided. They should view and print the information before exiting the system.

Leaves of Absence

How do I find out if I am eligible for Family Medical Leave?
Information regarding eligibility for Family Medical Leave can be found on NESSIE at
http://nessie.uihr.uillinois.edu/ and by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/
2. Click on the “Leave” tab or link.
3. Click on the applicable “Family and Medical Leave” link under the “Unpaid Leaves” section to find additional links regarding EligibilityApproval and DocumentationLength of LeaveBenefits ContinuationCompensationReturning from LeaveExtended Leave, and Policies.
(You will find the FML application on the Approval and Documentation link.)

For additional questions, contact the Employee Relations section of Academic Human Resources at (217) 333-6747 or the Labor and Employee Relations section of Staff Human Resources at (217) 333-3105.

NESSIE

Who do I contact if I receive an error while completing my forms in NESSIE New Hire?
Your unit can provide assistance to you with the New Hire process; however, you may also contact the HR Information Center at (217) 265-6549 for assistance.

Who do I contact if I receive an error when trying to access or process a transaction in NESSIE?
Your unit can provide assistance to you with the NESSIE system; however, you may also contact the HR Information Center at (217) 265-6549 for assistance.

How do I request an employment verification for loan purposes, rental, etc.?
Current employees must use the university’s online Employment Verification program via NESSIE by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Personal Information” tab or link.
3. Click on the “Employment Verification System” link.
4. Click “Continue.”
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN. (If you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions.)
7. Click “Continue.”
8. Select “Establish a Vendor Access Number.”
9. Click “Continue.”
10. Review the two employment verification options by clicking on the links provided.
11. Review VAN Requirements and Instructions for Vendor by clicking on the links provided.
12. Enter any 4 digit number to be used as a one-time access Vendor Access Number; re-enter the VAN number you created for confirmation.
13. Select either “Employment Verification Only” or “Employment and Earnings Verification” from the dropdown menu.
14. Click “Continue.”
15. Note the web address for TIGER on the VAN Created page.
16. Receive email confirmation.

Provide the vendor with the TIGER web address https://hrnet.uihr.uillinois.edu/tiger and VAN so they can access your information immediately. Please inform the vendor they have only one opportunity to access your information with the VAN provided. They should view and print the information before exiting the system.

How and when can I access my earnings statement?
Earnings statements are available a few days prior to the actual payday via NESSIE. You may access your earnings statement by following the instructions below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Compensation” tab or link.
3. Click on the “Earnings Statement” link.
4. Click on the “Continue” button at the bottom of the “Compensation-Earnings Statement” screen.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. You should then see your Current Earnings Statement.
8. If you wish to see past earnings statements, click on the “View Historical Earnings Statements” link at top of the form and select which pay period you wish to see from the dropdown menu provided.

Notification of Appointment (Faculty, Other Academics, and Academic Professionals Only)

How do I access my Notification of Appointment (NOA)?

1. Access NESSIE at http://nessie.uihr.uillinois.edu.
2. Click on “Personal Information” tab or link.
3. Click on the “Notification of Appointment” link.
4. Click on the “View both current and past NOAs” link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. Select the NOA you wish to view from the dropdown menu.
8. Click “Continue” to display the NOA.

Paychecks & Earnings

How and when can I access my earnings statement?
Earnings statements are available a few days prior to the actual payday via NESSIE. You may access your earnings statement by following the instructions below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Compensation” tab or link.
3. Click on the “Earnings Statement” link.
4. Click on the “Continue” button at the bottom of the “Compensation-Earnings Statement” screen.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. You should then see your Current Earnings Statement.
8. If you wish to see past earnings statements, click on the “View Historical Earnings Statements” link at top of the form and select which pay period you wish to see from the dropdown menu provided.

Tax Documents

How do I access and or change my tax exemptions (W-4)?
You may make changes to your tax exemptions on your W-4 by following the steps below (NOTE: Internationals must visit the Payroll Office to make changes to their tax exemptions):

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the “Compensation” tab or link.
3. Click on the “W-4 Withholding Allowance” link.
4. Click “Continue.”
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. Make the necessary changes.
8. Click “Submit” when finished.

For additional assistance, contact Payroll at (217) 265-6363.

How do I access my W-2?
For those employees who have consented to receive their W-2 online, they may access their W-2 around mid-January via NESSIE by following the steps below:

1. Access NESSIE at http://nessie.uihr.uillinois.edu/.
2. Click on the Compensation tab or link.
3. Click on W-2 Wage and Tax Statement link.
4. Click on the View your W-2 link.
5. Login with your NetID and NetID password. (Contact Technology Services at (217) 244-7000 if you have not established your login ID or if you have forgotten your password.)
6. Enter your 4 digit PIN (if you need to create one or have forgotten your PIN, click on the “Your PIN” link and follow the instructions); click “Continue.”
7. Enter the last four digits of your SSN; click “OK.”
8. Click on the “Click here for your (current year) W-2 Form.” Your W-2 will display.
9. You may print the form, email it to yourself, or save your form to a hard drive, disk, or other memory device. You may also log off and retrieve it again later through the same process via NESSIE.
For additional assistance, contact Payroll at (217) 265-6363.