Centers of Expertise

Exit checklists are required for mhttps://humanresources.illinois.edu/about/centers-of-expertise/hr-data-operations/?et_fb=1&PageSpeed=off#ost employees leaving the University of Illinois (Resigning or Retiring). They should be completed and returned to the employee’s department for attachment to their HRFE (Human Resources Front End) transaction. When leaving the university, it takes approximately 6-8 weeks for all processes to be completed (please inform your outgoing employee(s) of this). Below are some tips and a list of transactions that do not require an exit checklist.

Tips:

• Electronic signatures are accepted!
• The exit checklist is unable to be attached after the separation transaction has gone through the first apply, so it must be attached initially!
• If the employee is unavailable or refuses to sign the exit checklist, the unit must sign and date on their behalf documenting that the employee was unavailable or refused. This is required for auditing purposes.
• The exit checklist is required for paid Visiting Scholars.

Transactions that do NOT require an exit checklist:

• Hourlies (Grad or Academic)
• Extra Help
• End jobs (one job ending to accept another appointment)
• NONRs (appointment ends naturally)
• Unpaid courtesy appointments with an end date (appointment is ending naturally)
  • If the appointment is being truncated earlier than the natural end date, then a resignation letter is required (an exit checklist is not applicable for an unpaid position).

For more in-depth information please refer to:

Illinois Human Resources (IHR) Exit Process

Visit this page for all IHR forms.

Graduate Minimum Salaries 2024-25

Visit this page for all IHR job aids.

• HR Leave Reporting
• Sabbatical Leaves
• System Office Leave Information
• System Leave forms

• Faculty
• Academic

Any questions should be directed to: IHR-NONR@illinois.edu

Salary Plan Information

If you are a UIUC employee and you or your child are attending another eligible state university, please visit the attending university’s HR/Benefits website to use their specific tuition waiver form.

• Link to apply
• Link to information

Michelle is the Deputy Director of the HR Data Operations department in Illinois Human Resources. She has 12 employees on her team, and she is the University’s liaison for the State University Retirement System (SURS) and University Payroll and Benefits. Michelle also sits on various committees regarding system changes, leaves, and policies.

Jordan is one of three processors on our civil service team. Jordan processes all types of transactions and leave balances in PEALEAV. He will begin training on disability leaves, prior service requests, and seniority balances and reports.

Becca maintains the Illinois Human Resources Data Operations phone lines and email inbox. She processes unemployment claims, tuition waivers, child of employee tuition waivers, employment verifications, public service loan forgiveness forms, and ANA leave balance adjustments.

John is one of four processors on our faculty, academic professional, and graduate team and is a liaison on one of the five matrix teams. While John processes all types of transactions, his focus is on separations and employee group change (EGC) transactions.

Paula works closely with the State University Retirement System (SURS) processing thousands of web events for our faculty and academic professional staff, including prior service, and death claims. She also works closely with University Payroll and Benefits on certification, leave, and termination events.

Daphne works closely with the State University Retirement System (SURS) processing thousands of web events for our civil service staff, including prior service, and death claims. She also works closely with University Payroll and Benefits on certification, leave, and termination events.

Heather is one of three processors on our civil service team and is a liaison on one of the five matrix teams. Heather processes all types of civil service transactions, disability leaves, leave balances in PEALEAV, prior service requests, and seniority balances and reports.

Autumn is one of three processors on our civil service team and is a liaison on one of the five matrix teams. Autumn processes all types of transactions, disability leaves, leave balances in PEALEAV, prior service requests, and seniority balances and reports.

Liz is the Manager in the HR Data Operations department in Illinois Human Resources. Liz’s focus is on probationary extension dates, providing monthly temporary upgrade reports to units, reviewing file requests, ensuring compliance with audits, and serving as the main resource for all things civil service. She also supervises 11 employees daily.

Carl is one of four processors on our faculty, academic professional, and graduate team. Carl’s focus is on employee group changes and graduate transactions.

Craig is one of four processors on our faculty, academic professional, and graduate team and is a liaison on one of the five matrix teams. His focus is on all types of faculty and academic processing including retire/rehires and notices of non-reappointments.