New Employee

Onboarding

Welcome

Your Onboarding Journey

Embark on a journey of discovery and growth as you navigate your onboarding process at the University of Illinois Urbana-Champaign. Designed to support your transition and foster your success, our onboarding program extends over 18 months, recognizing that the path to becoming fully acclimated may take time. Throughout this journey, you are valued as a newcomer for up to three years, ensuring ample opportunity for learning and integration.

Students work and discuss design projects in the Classroom in the Round at the Campus Instructional Facility CIF. The classroom was designed to allow faculty and students to see each other more clearly, featuring a central podium surrounded by curved rows arranged in concentric circles. The In-the-Round classroom also features the next wave of audiovisual displays and offer opportunities for exploring newer immersive technologies to enhance student engagement and participation.

Orientation

Attend an orientation session to fulfill your onboarding checklist, where you’ll gain insights into the University, along with essential information on campus safety, overview of University work/life, campus programs, resources, and policies.

Before You Start

Background Checks

New hires will receive an email requesting information for background check. Please follow instructions in the email to authorize background check. Once a new hire has received clearance on the background check, contact your department for the next step. Depending on your job classification, you may need to complete pre-employment testing.

Hiring Employees

Pre-employment Testing

For new hires that need to complete pre-employment testing, after the background check is cleared, you will then contact Illinois Human Resources (IHR) at (217) 333-2137 to schedule a pre-employment screening. After successfully passing the pre-employment screening, contact IHR to confirm they have received your results. Then contact your department for the next step in the process.

Classifications Requiring Pre-employment Testing

Hiring Employees

UI New Hire

As a new hire or returning employee at the University of Illinois, you are required to complete new hire forms online through the UI New Hire system. You will be provided a new hire login either in person or through a system-generated email. If you haven’t received this, please check with your hiring manager or HR contact. If your password no longer works, please ask your HR contact to reset this for you. Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.

Welcome to the University of Illinois System

Employment Verification

As a new hire, once you've accepted the written contingent offer and successfully completed the background check, it's time to connect with your designated human resources contact within your department. Reach out to them to finalize essential HR paperwork, including the I-9 Employment Verification Form, which needs to be signed before your first day on the job. Don't forget to have your Social Security Card handy, as it's required to kickstart the paperwork for your onboarding process.

New Hire Checklist

Your First 18 Months

Your First Week

Obtain an i-card

The i-card is an employee’s official university identification card. The faculty/staff i-card gives an employee access to the library and free rides on the Champaign-Urbana Mass Transit District (CU-MTD). An employee’s appointment must be entered into Banner before a faculty/staff i-card will be issued. Confirm with Human Resources that your position is active in Banner, then visit an ID Center at the Urbana ID Center, Illini Union Bookstore, First Floor, 809 S Wright Street, Champaign. Bring a photo ID.

I-card

Find Campus Parking

To ensure the maximum use of our limited parking facilities, it is necessary to regulate the parking of all faculty/staff, student, and visitor-operated motor vehicles and motorcycles. To obtain parking, contact the Parking Department by phone at (217) 333-3530 or email at parkingcomments@illinois.edu.

Campus Parking

Time Reporting

Work with your unit to find out how to report time worked on university business.

Time Reporting

Register for New Hire Orientations

Register for upcoming orientation programs. As a reminder, new state benefit eligible employees have 30 calendar days, from the benefit eligibility date, to finalize plan choices for health, dental, vision, and life insurance and six months to choose a SURS retirement plan. Sign up for a new Illinois orientation to familiarize yourself with campus resources and programs or a new hire IT orientation to learn about Skype and technology best practices.

Orientation

Compliance Training

All state public university employees are required to complete the OEIG-approved annual ethics training program for University employees. This program is unique and completely separate from the training provided to state agency employees. As such, any employee working for both a university and a state agency, will be required to complete both forms of the training. There are two basic training requirements in the Illinois State Officials and Employees Ethics Act, Annual Training and New Hire Training.

Illinois Mandatory Ethics Training

Faculty and Staff Title IX Training

Payroll Information

The Payroll Services office facilitates the accurate and timely payment of employees on each of the three campuses. The offices also manage payroll schedules, earnings, deductions, taxes, and time reporting.

To set up direct deposit:
Your money will be electronically transferred into the U.S. checking or savings account you designate. Direct deposit information is not used to process payments.

  • Login into UI-Pay
  • Follow the login instructions for your campus
  • Select “Direct Deposit” to enroll for future student account refunds

Your First Month

Review Retirement Plan Options

Select a SURS retirement plan (if not already done) or you will be automatically enrolled in the Traditional Benefit Package; this default enrollment is irrevocable. As a new member of SURS, you must choose a retirement plan within the first 6 months of your employment. You can register for an overview of retirement options on the orientation webpage.

Retirement Plan

My UI Info

My UI Info enables University employees to securely view and update their personal and employment information.

My UI Info

UI New Hire System

As a new hire or returning employee at the University of Illinois, you are required to complete new hire forms online through the UI New Hire system. You will be provided a new hire login either in person or through a system-generated email. If you haven’t received this, please check with your hiring manager or HR contact. If your password no longer works, please ask your HR contact to reset this for you. Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.

Welcome to the University of Illinois System

Complete My Benefits Registration

Make your benefits selections online. (Benefits Eligible Employees) NOTE: You will need your CMS Employee ID# to complete. View the Employee Benefits Document.

Benefits Webpage 

Your First Year

University Email

How to connect to the Technology Services Exchange email and calendar service using Outlook for Windows.

Technology Services

2FA Two Factor Authentication

Currently, all Urbana campus faculty, staff, and graduate students are required to use 2FA if you access direct deposit, and services that are protected by Shibboleth and ADFS, including Office 365 and Outlook Online, Compass 2G, U of I Box, LinkedIn Learning, and Learn@Illinois (Moodle).

Technology Services