Services & Information

Once you’ve accepted a contingent written offer letter, it’s time to connect with your designated human resources contact within your department about onboarding.

Part of your onboarding is completing the USCIS Form I-9: Employment Eligibility Verification. Your unit HR contact will set this up for you, and you MUST sign section one of your I-9 on/before your first day. Your unit HR will assist you with completing section 2 of your I-9. Make sure to have your documents. Bring one document from list A, OR one document from list B AND one document from list C. The University of Illinois is an E-Verify employer so if you use a list B document, make sure it has a photograph! E-Verify is a web-based system that compares the information from your I-9 to the Department of Homeland Security and Social Security Administration databases.

Form I-9 System Human Resource Services

The University of Illinois System, which includes the University of Illinois Urbana Champaign, uses a web-based application, Tracker I-9, for I-9 and E-Verify completion.

New employees MUST contact their unit HR office PRIOR to working. The unit HR contact will provide instructions for accessing Tracker and completing the I-9.

By law, new employees must complete Section 1 of the I-9 no later than the first day of employment. The Tracker application allows this to be completed by the new employee prior to their first day of work, from any location. The hiring unit must then complete Section 2 of the I-9 within 3 calendar days of the start date of employment.

To complete section 2 of the I-9, the hire must present documents to the unit HR contact for identity confirmation; a list of acceptable documents can be found here. The following combinations are acceptable:

• 1 document from list A
• 1 document from list B AND 1 document from list C

NOTE: The employer may not dictate which documents must be presented to complete the I-9, however, if the list B/C document combination is used, the list B document MUST contain a photograph.

Please note that new hires are REQUIRED to input their US social security number in section 1 of the I-9. IF YOU DO NOT HAVE a US social security number, please leave the social security number field BLANK in section 1 of the I-9, and your unit HR will provide additional instruction for obtaining/entering your SSN.

All offer letters must contain the following statements:
This offer is contingent upon your successful completion of a criminal background check process in accordance with the University of Illinois Background Check Policy. Following your acceptance of this offer, you may receive an email from HireRight Customer Support, noreply@hireright.com. The background check process will not begin until you provide authorization by responding to email from HireRight Customer Support, noreply@hireright.com. Please respond promptly to this request. You can find the University policy, the Urbana campus Guidelines for Implementation of the Background Check policy, and a set of Frequently Asked Questions.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Be sure to contact protectminors@uillinois.edu If your event involves protection of minors.

• Protection of Minors Policy
• Division of Public Safety’s Protection of Minors Website
• Campus Protection of Minors Implementation Plan (CAM HR-64)

The University of Illinois System has background check and sexual misconduct check policies.

Contact Information

• Status of a Background Check Request: IllinoisHRBackground@illinois.edu or call (217) 333-2137
• Background Check Policy or Process Questions: Illinois IHR Service Center: [DS1] IllinoisHRBackground@illinois.edu, (217)-333-2137[LC2] [LC3] [DS4](217) 333-2737
• Office of Student Financial Aid: Student Financial Aid – Senior Assistant Director, Student Employment: Kim Hamilton, khamiltn@illinois.edu, (217) 333-7603
• Questions Regarding Background Check Charges: Illinois Human Resources – Director of Business Operations: Cheryl Heck, chaheck@illinois.edu, (217) 333-3105

Some appointments require Board of Trustees approval. Email ForBOTApproval@illinois.edu if you have questions about an appointment, and your question will be directed appropriately.

Urbana Instructions for BOT Approvals

Review what you need to do if you’re bringing a retiree back to work. Make sure your retiree/rehire gets you their SOSAS form each time you’re adding an appointment!

You can find process and procedure information for deceased employees here.

Service Center Manager

HR Associate (SURS Disability, Notice of Nonreappointment, Leaves of Absence)

HR Associate (Background and Misconduct Checks)

HR Associate (I-9 and E-Verify)

HR Officer (Background and Misconduct Checks)