Extra Help
Extra Help employees are appointed to fulfill casual or emergent needs within units. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis.
Extra Help employees are required by State Universities Civil Service System rules to take a 30-calendar-day break after working 900 hours. At the end of the 30-day period, you may begin another 900-hour employment cycle in a new position. It is the responsibility of the Extra Help Employee to monitor hours to ensure you do not go over 900. Those who exceed 900 hours without a 30-calendar-day break are subject to penalty, which may include immediate termination and a required separation period.
If an Extra Help appointment reaches 900 hours in less than 12 months, it is subject to review and may not be eligible for reappointment for up to six months (180 days) from the date the appointment ended.
How to Apply for Extra Help
Extra Help employees are appointed to fulfill casual or emergent needs within units. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis.
Extra Help Clerical Job Guidelines
Office Assistant
Office Assistant: performs work such as answering phones, taking messages, filing, sorting and distributing mail, greeting clients, performing routine data entry, proofreading documents. This employee may respond to e-mails, independently craft correspondence and reports, transcribe narrative in final format, screen calls and visitors, personally handle routine problems, schedule appointments using an electronic software program, set up travel arrangements, assist with special event planning, assist with project planning, review or distribute incoming mail, and respond to routine inquiries.
Office Associate/Admin
Office Associate: performs either high-level clerical duties or basic accounting/bookkeeping tasks. This employee might perform all of the lower-level duties as well as being able to independently compose correspondence and coordinate projects, meetings, and conferences. In an accounting/bookkeeping capacity, this employee could review, reconcile, or process vouchers and/or purchase orders.
Technical Support
Technical Support: performs specialized functions in the field of information technology. This may require knowledge of Web development, code checking, testing of new or updated equipment, creation of databases, or troubleshooting networks. This employee would typically be able to write programs using applicable languages, test codes, perform problem resolution.
Higher classifications of Extra Help employment are utilized for departmental needs that require considerable skill and/or experience.