Resources

Pay & Time-Entry Resources

Compensation Administration

Compensation Administration administers the university’s Civil Service salary plan and plays a key role in approving and implementing Civil Service compensation, including open range and negotiated rates. Additionally, the team collaborates closely with other Illinois Human Resources (IHR) units, including HR Data Operations, Labor Employee Relations, HRAIS, and Talent Acquisition.

Salary Information/Guidelines

Civil Service Salary Plan

The Salary Plan contains current class codes, salary rates, effective dates, exempt status, union, and workweek information for  ALL Negotiated, Prevailing, Established, and Open Range classifications on the Urbana campus.

Service Catalog

Pay Periods & Pay Dates

Employees at the University of Illinois have either a bi-weekly or monthly pay period, determined by their employment category. Pay dates are driven by the employee’s respective pay period. More information can be found in the “My Pay” section of MY UI info.

Information for Bi-weekly Paid Employment Categories

All civil service employees, academic hourly, extra help, graduate hourly and undergraduate student employees are paid on a biweekly basis. There are 26 biweekly pay periods and pay dates in a calendar year. Bi-weekly pay periods start on Sunday and run through Saturday of the following week, with pay dates every other Wednesday. The pay for each biweekly pay period occurs approximately 10 days after the pay period end date.

2024 Pay Calendar

Information for Monthly Paid Employment Categories

All faculty, post-doctoral research associates and academic professionals are paid on a monthly basis. Additionally, academic employees who are appointed on a 9 or 10 month service basis receive their 9(10) month salary over the course of 12 months. Monthly pay periods start on the 16th of the month and run through the 15th of the following month. Pay for each monthly pay period occurs on the 16th of the month for the preceding pay period. If the 16th of the month falls on a weekend or holiday, the pay date is the last work day prior.

2024 Pay Calendar 

Appointment Resources for Faculty/Academic Employees

Academic employees (other than graduate assistants) appointed for the academic year service basis (9 months of service, 8/16-5/15) must be paid over a 12-month period for the 9-month service period unless granted an exception. Faculty or staff appointed for the academic year may request an exception in order to be paid over a 9-month period if they are retiring and the retirement is processed prior to the start of the final appointment year, or if they have a late start in the initial appointment year and payment over a 12-month period would create an economic hardship. These exceptions must be approved by IHR. Additional monthly compensation for the summer session is at the rate of one-ninth of the full-time rate paid during the previous academic year (summer salary does not apply if employee is providing 12 months of service or if new hire is providing summer service prior to the beginning of initial academic year).

Academic Professionals are usually paid over a 12-month period for 12 months of service, less vacation, which accrues at 2 days per payroll month for 100% FTE employees. Graduate employee are paid over a 9-month period for 9 months of service but can be appointed for a single semester.

At the University of Illinois Urbana-Champaign, the Open Range and Special Group Ranges are components of the compensation structure for staff employees. The Open Range system provides flexibility by allowing for individualized salary ranges based on factors like qualifications and performance, rather than tying positions to specific salary grades.

Contact Information

If you have questions about Academic Professional or Civil Service salaries, please contact your unit HR representative or Illinois Human Resources at (217) 333-2136 or IHR-Compensation@illinois.edu.