Job Aids page is currently in development.
Job Aids
Academic Salary Options and Converstions
Civil Service Special Leave Requests
Employee Referral Incentive Job Aid
End of Probation Increase Process
I-9 Job Aid
Making a Case for Professional Development
New Hire Incentive Job Aid
Sample Memo Requesting Professional Development
Sample Professional Development Expense Worksheet
HR Front End (HRFE) Transaction Tips Job Aids
Attaching Documents in HRFE
- How to Attach a Document HRFE(All Employees)
- List of Valid Documents and their Document Types (All Employees)
New Hire/Rehire
As of Tuesday, March 1st, 2016, an upgrade to the HR Front End has added an additional screen in the new hire wizard for certain new hires (e-classes SA/EH/HA/HG/TR). The Changes to HRFE New Hire Wizard for ACA PDF will guide you through these changes.
- New Hire 9/12 Faculty Starting in Summer
- New Hire Academic Hourly or Grad Hourly
- New Hire Academic Professional
- New Hire Academic Unpaid
New Hire Civil Service (see notes below)
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- If the candidate is a current employee moving to a different position, the department adds the job and routes the transaction to Illinois Human Resources.
- New Hire Extra Help Non-Clerical
- New Hire Faculty
- New Hire Monthly Grad
- New Hire Postdoc Research Associates
- Position Creation/Maintenance of an Ac Hourly position
Current Employees
- Add a Extra Help Non-Clerical Job
- Add a Graduate Job
- Add a Lump Sum Job for Biweekly Employees (Civil Service)
- Add a Lump Sum Job for Monthly Employees (Faculty, Academic Professionals, and Grads)
- Add a Summer Academic Job (9-12 Service Basis Employees) (Faculty)
- Add a Summer Graduate Job
- Add a Temporary Upgrade Job
- Administrative Transactions (All Employees)
- Attach a Document (All Employees)
- End a Job (Extra Help)
- End a Job (Equal to or after its Last Paid Date) (All Employees)
- End a Job (Prior to its Last Paid Date) (All Employees)
- Flex Year Employee, Putting Them on Their Non-Work Period and Returning (Faculty, Academic Professionals, and Grads)
- Frequently Used Classification for-Temporary Upgrades List
- Labor Distribution Change After The Last Paid Date (All Employees)
- Labor Distribution Change On or Before The Last Paid Date (All Employees)
- Moving from one Civil Service Job to Another – Initiated by the Hiring Unit (Lateral Transfer, Promotion through the Register)
- Moving from one Civil Service Job to Another – Initiated by the Home Unit (Lateral Transfer, Promotion through the Register)
- Position Creation/Maintenance of an AC Hourly Position
- Reappoint Academic Professional (Non Budgeted)
- Reappoint a Fall or Spring Graduate Job
- Reappoint a Lump Sum Job for Monthly Employee (Faculty, Academic Professionals, and Grads)
- Reappoint a Summer Graduate Job
- Reappoint a Summer Graduate Job (Faculty)
- SSN and/or Name Change (All Employees)
- Title Change for an Academic Professional
- Transfer From One Academic Professional Job to Another – Initiated by The Hiring Unit
- Transfer From One Academic Professional Job to Another – Initiated by The Home Unit
- VISA Change (All Employees)
Exiting Employees
- Attach a Document (All Employees)
- End a Job (Equal to or after its Last Paid Date) (All Employees)
- End a Job (Prior to its Last Paid Date) (All Employees)
- Separating Academic Professionals – Eligible for SURS or Compensable Leave
- Separating Academic Professionals – Ineligible for SURS or Compensable Leave
- Separating Civil Service
- Separating Faculty-Eligible for SURS or Compensable Leave
- Separating Faculty-Ineligible for SURS or Compensable Leave